Features
Everything a project needs, in one flow.
Sell, build, collaborate, connect and operate — grouped the way your week works.
Sell
Keep every unit in view.
Availability, holds, reservations, leads and the people who sell — all working from the same live data.
Live unit availability
Every unit by floor and status — available, held, reserved or sold — with your own fields and filters.
- From Growth
Holds and e-signed reservations
One live hold per unit, with an expiry. Turn it into a reservation the buyer signs online with a one-time e-mail code, a typed name and a drawn signature, with an audit-trail PDF.
- From Growth
Deposits
Take the deposit by bank transfer, or by card into your own Stripe account. bildflow takes no fee.
Lead pipeline
Enquiries from your website form, your agents and viewing bookings arrive in one pipeline, stage by stage.
Lead routing, matching and alerts
Rules by project, language or source assign each new lead to one person or in fair rotation. Each lead lists the units that fit it, and leads who opt in get at most one e-mail a day when a matching home comes up or gets cheaper.
Agent portal
Agents see live availability and prices for the projects you share, through a login or a shared link, and register interest for their buyers.
- From Growth
Agent commissions
Commission rules per agent, project or company; each commission moves from owed to approved to paid, with a statement per agent.
Online viewing bookings
Visitors pick a date and time within your hours; each team member can connect their own Google Calendar.
- From Growth
Sales reports
How fast units sell, which agents bring reservations, cash received against the payment schedule and which lead sources pay off — for a period and project, with a CSV export.
- From Pro
E-mail campaigns
Send news and launches to leads who opted in twice, with one-click unsubscribe and a monthly allowance. Draft and translate with AI; a draft is never sent on its own.
Search in plain words
Type “2-bed under €300k in Limassol” into the search, in English or Greek, and get the matching units. No AI and no credits involved.
- AI tools
AI tools
Social posts, marketing briefs, unit descriptions, social images, presentations and translations, written from your own project data. Each action shows its credit cost first.
A unit from its photos
Pick up to 6 of a unit’s photos and AI suggests a description, a unit type and your fields. You tick what to apply.
Build
Every site day on record.
Tasks, the site diary, snags and progress updates — kept from the office and from a phone on site.
Site diary
Weather, workforce by trade, deliveries, delays and photos for each day. An approved day is locked; export a day or a date range as a PDF.
Tasks
A list and a board per project, and My tasks across all of them. Link a task to a project, a unit, a lead, a buyer, an agent or nothing at all. Overdue tasks arrive in a morning digest.
Snagging
Pin each snag on the floor plan, with a trade, an assignee and photos. It moves from Open to In progress, Fixed — to check and Checked, and the snag report PDF prints every plan with its pins.
Stages for every kind of firm
Architects, engineers and contractors start with their own stages, from brief or survey to handover, and can rename, reorder and reweight them.
Progress updates
Post photos, PDFs or video for a whole project or one unit; buyers are notified and see it in their portal.
Documents with versions
Upload a new version without losing the old one, and choose who sees each file: your team, partners, buyers or agents.
Collaborate
Keep your team aligned.
Buyers, partners and guests each see what is theirs to see — and nothing else.
Buyer portal
Each buyer follows their own home: progress, payments, documents and messages. Buyers are free and unlimited on every plan.
Aftercare and My home
After handover, buyers find their warranties, maintenance dates and manuals in My home, can report an issue, and are reminded before a warranty ends.
- From Growth
Design selections
Offer finish options with images and a deadline; the buyer approves one in the portal, with a reminder a week before it is due.
Messages
One conversation per buyer, with attachments, in an inbox your whole team shares.
Connected workspaces
Share a project with your architect’s or contractor’s own bildflow workspace: tasks, and the site diary and team documents if you choose. Units, prices, buyers and leads stay yours.
Guest collaborators
Invite a subcontractor or consultant who is not on bildflow by e-mail. Guests are free and never billed.
Portals in four languages
Buyer and agent portals in English, Greek, Russian and Hebrew. Translate a project or an update into all of them in one click; translations go live as soon as they run, and you can correct any language by hand.
Distribute and automate
Your website, your portals, your tools.
One live source for every place a unit is shown and every tool that needs to know.
Enquiry form and booking widget
Copy a snippet to put both on your own website, in your logo and colours. Enquiries arrive as leads, with where they came from.
- From Growth
Project microsites
A public page for each project, in four languages, with photos, availability, an enquiry form, a booking link and search-friendly pages.
Availability map
Draw units and floors over a picture of the building, and each shape shows its live status. It works in the agent portal on every plan; its public views on your microsite and your own website come with the microsite.
- Integrations & APIFrom Growth
Property portal feeds
A secret feed URL, in Kyero v3 XML or CSV, that portals read on their own schedule. It changes as your units do, and sold units drop off.
- Integrations & APIFrom Growth
Webhooks
Signed events when a lead arrives, a unit changes status, a reservation is signed, a payment is recorded or a viewing is booked — for Zapier, Make or n8n, with retries and a delivery log.
- Integrations & APIFrom Growth
WordPress plugin and read API
Show availability on WordPress or any website through a read-only API with its own keys and an OpenAPI document. A unit marked sold in bildflow shows as sold on the next API request.
- AI toolsFrom Pro
AI assistants
Connect Claude or ChatGPT to read your projects, units and tasks, and to create a task, add a lead note or create a lead — each action recorded in your audit trail. Leads and buyers stay closed until an owner opens them.
Operate
The workspace behind every project.
Your team, modules, payments and data — set up once, used on every project.
Team and roles
Unlimited team seats on every plan, with owner, admin, sales and construction roles. Invite people by e-mail, switch access off in one step, and set the workspace time zone that due dates and reports follow.
Site work, on or off
A sales-only workspace can switch the site diary and snags off in one place. Nothing is deleted, and switching it back on brings everything back.
Payment schedules
Record each buyer’s instalments and mark them paid; overdue payments are flagged to the buyer and to your team. bildflow tracks payments, it does not collect them.
Privacy tools
Export or erase one person’s data, handle buyers’ deletion requests and export your whole workspace. Hosted in the EU.
Every project, one flow.
Start a free trial, or let us walk you through bildflow on a project like yours.