The spreadsheet says available. Your agent says it’s gone.
bildflow keeps every unit in view — live availability, a portal for every buyer and one for your agents, and from Growth up, holds, e-signed reservations and agent commissions. One place per project.
Five problems sales teams know well, and what bildflow puts in their place.
The problem
“Availability lives in a spreadsheet that’s out of date by lunchtime, and every project has its own folders.”
With bildflow
Live availability, and one place per project.
Every unit shows as available, reserved or sold, with your own fields such as sea view, parking or energy class, next to the project’s documents, updates and buyers. Change a status once and the agent portal shows the same thing.
Example unit grid: every unit by floor, marked available, held, reserved or sold.
“Two agents just promised the same unit — and the reservation is still paper and e-mail.”
With bildflow
From Growth
One live hold per unit, then an e-signed reservation.
Your team and your agents hold a unit for a set time; when the hold runs out, the unit is free again. Turn the hold into a reservation, send it for e-signature and take the deposit by bank transfer or by card into your own Stripe account.
Example reservation: a unit held for a buyer, then reserved and e-signed, with the deposit still to come.
Sample data
ReservationRSV-0412
Unit
A-402
Buyer
Daniel Hart
Price
€412,000
Deposit
€20,600
Hold14 Sept
Reservation16 Sept
E-signature17 Sept
DepositPending
The problem
“Enquiries land in a shared inbox, and nobody knows whose turn it is.”
With bildflow
Every enquiry to the right person, with the units that fit.
Set rules by project, language or source, or rotate fairly through your team, and each new lead is assigned as it arrives — from your website form, a microsite, the agent portal or the booking widget. The lead lists the available units that fit its budget and bedrooms, and a lead who asks for it gets an e-mail when a matching home comes up or gets cheaper, at most once a day.
Example lead routing: new enquiries from a website form, a microsite, the agent portal and the booking widget, each assigned to a person by a rule on project, language or source, or by fair rotation.
Sample data
Lead routing
SourceRuleAssigned to
Anna NovakWebsite formProject is Harbour ViewsEEEleni ExampleAssigned
Giorgos TestaWebsite formLanguage is GreekPSPetros SampleAssigned
Mark EllisAgent portalSource is Agent portalCDClara DemoAssigned
Progress updates in their portal, in their language.
Post an update with photos, a PDF or a video for the whole project or one unit. Buyers are notified and read it in their portal, which works in English, Greek, Russian and Hebrew — translate the update into the other three in one click.
Example progress update sent to buyers in their own language, with photos from site.
Sample data
Progress update · Myrtia ResidencesPosted 3 Oct
Stage: Façade and windows
70% complete
Windows are in on floors one to four and the stone cladding has started on the south side.
+2
Shown in the buyer’s languageENELRUHE
The problem
“Every commission ends in an argument about what was agreed.”
With bildflow
From Growth
Commission rules, and a ledger each agent can check.
Set a rule per agent, project or company. When a reservation is paid, the commission is recorded as owed under the rule in force; you approve it and mark it paid, and each agent sees their own deals and downloads a PDF statement.
Example commission ledger: each agent’s commission per unit, from owed to approved to paid.
Sample data
Commissions
Agent
Unit
Amount
Status
Marios Ioannou
A-601
€12,900
Paid
Clara Weiss
A-502
€10,350
Approved
Andreas Pavlou
A-304
€9,480
Owed
Marios Ioannou
A-203
€11,200
Owed
Total
€43,930
For your buyers
Clarity through handover.
Each buyer gets a portal for their own home — progress, payments, documents and choices in one place, and nothing that belongs to anyone else.
Construction progress with photos, for the project and their unit
Their payment schedule, with what is due next and what is overdue
Their documents, and one conversation with your team
Design choices with a deadline, approved in the portalFrom Growth
Buyers are free and unlimited on every plan
Example buyer portal: construction progress, the next payment, documents and design choices for one home.
Sample data
Welcome back, SofiaB-203 · Kalyra Bay
Construction progress62%
Latest update · 2 Oct
Fourth-floor slab poured
Next payment
€38,400
Due 15 Nov
Design choices
Kitchen worktop: Travertine
Flooring: Natural oak…
Documents
Reservation agreement.pdf
Floor plan B-203.pdf
Payment schedule.pdf
A week with bildflow
A sales week, in one flow.
The same project, from Monday to Friday. Holds, reservations and commissions come with Growth and up, and with the free trial.
01Monday
Open the unit grid: what is sold, what is on hold, and which holds run out soon.
02Tuesday
An agent holds a unit from the agent portal. You turn the hold into a reservation and send it for e-signature.
03Wednesday
The buyer signs with a one-time code sent by e-mail, then pays the deposit by card or bank transfer.
04Thursday
Post the month’s progress with photos. Every buyer is notified and reads it in their portal.
05Friday
Approve the week’s commissions, mark the paid ones, and download each agent’s statement as a PDF.
Features
What your sales team works with.
Everything works from the same project data, so availability, prices and progress agree wherever they are shown.
Live unit availability
Every unit by floor — available, reserved, sold — with your own fields and filters.
From Growth
Holds and reservations
Hold a unit for a set time, then send the reservation for e-signature with a full audit trail.
Agent portal
Live availability, prices and downloads for the agents who sell for you, by shared link or their own login.
From Growth
Agent commissions
Rules per agent, project or company, a ledger from owed to paid, and a PDF statement for each agent.
Leads, routed and matched
Enquiries from your website, your agents and viewing bookings in one pipeline, each assigned by your rules and shown the units that fit it.
From Growth
Sales reports
Sales speed, an agent leaderboard, cash against the payment schedule and the return on each lead source, with a CSV export.
From Growth
Project microsites
A public page for each project in four languages, with availability, an enquiry form and a booking link.
Availability map
Clickable units and floors over a picture of the building, in their live status. It shows in the agent portal on every plan, and on your microsite and website with the microsite.
Aftercare
After handover, buyers find their warranties, maintenance dates and manuals in My home, with reminders before a warranty ends.
Works with
Your website, portals and tools, on the same data.
All of these work from the same live project data, so a unit sold in the office is sold everywhere it is shown.
Yes. Agents you invite sign in to the agent portal and can hold a unit — for 48 hours by default, which you can change. Only one hold can be live on a unit, and your team turns it into a reservation. Holds and reservations come with Growth and up, and with the free trial.
What does the buyer sign, and what do we keep?
The buyer opens a link, reads the agreement, confirms with a one-time code sent by e-mail and draws their signature. You both get a PDF with an audit trail page: every event with its time, IP address and browser. The agreement template is a starting point — have your lawyer review it before you use it.
Do we have to take deposits by card?
No. Bank transfer is always available: buyers see your bank details after signing, and you mark the deposit as received. Card payments are optional and go straight into your own Stripe account; bildflow takes no fee.
What does a buyer see — and what stays private?
Only their own home: the project, their unit, progress, documents marked for buyers, their payments and messages with your team. Never other buyers, internal documents or leads. Buyers are free and unlimited on every plan.
Can agents see each other’s commissions?
No. A signed-in agent sees only their own terms and their own deals. The shared agent link — the one forwarded to prospects — never shows commissions, terms or holds.
We sell several projects. Do we need several accounts?
No. One workspace holds all your projects, each with its own units, documents, updates and buyers. How many active projects you can run depends on your plan, and team seats are unlimited on every plan.
How are new enquiries shared out?
By your rules, checked from the top: by project, language or source, to one person or in turn among several. A lead that no rule matches is left unassigned or rotated among all sales staff, as you choose. A manual change always wins, and routing works on every plan.
Can buyers see availability on our own website?
Yes. The availability map — your building’s units and floors in their live status — shows in the agent portal on every plan. From Growth up, each project can also have a public microsite in four languages, with the map on it and framed into your own website. The enquiry form and booking widget go on your website on every plan.
From launch to handover.
Set up your first project and see units, reservations, buyers and agents in one place.
